fulldome video and film submission

TERMS & CONDITIONS

ABOUT THE ORGANIZATION

1. IMMER – International Festival of Immersive Media will be held in December, 2024, in a variety of cities. The event is organized by the creative studio thecode with the support of public and private institutions.
2. One of the festivals inside of IMMER is the IMMERSPHERE – International Fulldome Festival, an event already consolidated in its area.
3. The event will feature remote and in-person activities in several cities. From the 4th to the 8th of December it will be held in Brasília (DF) and its itinerant version will be held in the city of Salvador (BA) and other cities with dates to be defined.

SUBMISSIONS

1. IMMERSPHERE – International Fulldome Festival, works will be selected only in fulldome format, to be displayed inside the dome (half sphere inside the planetarium). There will be a 2-stage submission process for fulldome movies. The first stage will be the process of submission for online appreciation by our curators, that will define the selected movies for screening. At the second stage, selected movies need to provide full resolution media (download or hard drive, depending on total file size).
2. The first stage of submission has a submission window between June 16th, 2024 and August 18th, 2024. Any changes to dates will be communicated through the festival’s official channels: website and official social media.
3. Both stages have defined submission deadlines and are eliminatory, that is, during the acceptance process and before the final decision communicated by email, they can be removed from the program without any further justifications from the curators and organizing team.
4. During this first stage you will mainly need to provide a valid URL that allow our curators to appreciate your movie. Make sure anyone with the link can watch your video and if it is password protected don’t forget to send us the password as well. If your movie is selected, you will need to proceed to the second stage of submission. If necessary we will demand a download link to the preview video to a screen test at the dome.
5. Once our curators have finished reviewing all submissions the selected fulldome movies will be notified. After the acceptance communication, the author must provide the final full resolution version of the video. Depending on the video length, we will opt for downloading or to receive the material on a hard drive. It is important to remind that if the video has dialogues, it is necessary to provide an English or Portuguese subtitle. It is highly recommended that all movies provide also closed caption for those with hearing impairment.
6. The selected works should provide the full resolution media that comply with one of the technical specification below:
a) Ideal Specification (frame by frame with separate audio tracks):
Format: DomeMaster format, 2K (2048×2048) or 4K (4096×4096), square pixels, 24bit RGB, PNG still image sequence;
Frame rate: 30 FPS;
Audio Format: 5.1 Surround separated tracks (Left, Centre, Right, Right Surround, Left Surround, Low);
Audio Resolution: 24bit, 48KHz, WAV uncompressed;
File Names: file name conventions will be sent after acceptance notification.
b) Alternative Specification (rendered video):
Video Resolution: 2K (2048×2048) or 4K (4096×4096), square pixels;
Frame rate: 30 FPS;
Video Format: MOV, AVI, M4V, MPEG;
Video Codecs: DV-AVI, Microsoft AVI Type 1 and Type 2, H.264, MPEG-4, QuickTime;
Audio Codecs: AC3 (5.1);
7. Subtitles: If the video has dialogues, it should provide an English or Portuguese SRT subtitle file;
8. Closed Caption: It is highly recommended that authors provide closed caption for those with hearing impairment.
9. Selected works that don’t manage to send the final material until the deadline will be automatically disqualified.
10. You must own the rights for the distribution and use of the work (visuals and audio) and ensure that no copyrights or third-party rights are infringed. If you are not the copyright holder, you must be authorized to approve exhibition of the work on behalf of the copyright owner. The participating content provider indemnifies IMMERSPHERE
against action by law in regard to the breach of any national or international copyright law(s) as the result of the exhibition of the work(s) through IMMERSPHERE.
11. You are welcome to submit more than one film for consideration. Please complete a separate Entry Form for each work submitted.
12. If your film is selected to be exhibited, we request permission to show your film throughout the month of December 2024, so that the sessions can be shown in all versions of the event and in all cities. After the main part of the festival is over (December 4th to 8th, 2024), additional screening sessions will continue to take place in Brasília and also in other cities, offering a wider audience the opportunity to watch our selection of works.
13. Once selected by the IMMERSPHERE 2024 call, your film will enter the IMMER archive and may be shown in national and international IMMERSPHERE exhibitions, including events by invitation of festivals that partner with our organization. IMMER holds the rights to display the works for an indefinite period within IMMER events. We will never transfer or sell the rights to your work to third parties or allow it to be seen outside of IMMER festival sessions.
14. The cost for sending copies is on account of the submitter. Our team will be responsible for the cost of returning the copy, which will happen soon after the Festival, with a deadline of one week after the end of the Festival.

COMPETITIVE EXHIBITION

1. The competitive exhibition for fulldome film will feature a list of movies selected by the audience.
2. From this list, a single “best movie” will be chosen by our curators, which will win a cash prize.
AWARDS
1. The awards for the competitive exhibition will be held during the in-person event in Brasília on December 8, 2024. The other film sessions, in Brasília and at other IMMERSPHERE events, will be for screening only.
2. The main prize for “best film” will be chosen by our curators, and will receive a cash prize.
3. To the “best film” award the prize will be R$5.000,00 (five thousand Brazilian Reais - BRL);
4. There will be also the following award categories, although there is no cash prize for these.
– Planetarium of Brasilia Award (selected by the planetarium director);
– Best Experimental (selected by our curators);
– Best Sonic Experience (selected by our curators);
4. Our curators’ decision upon the prizes, as well as public and planetarium director choices are sovereign and cannot be appealed.
5. The certificates are to be handed digitally and winners should be announced on December 8th 2024 at the Planetarium of Brasilia.
6. The cash prize is to be paid after winner presents proper invoice and other documents that might be requested by IMMER coordination office.

ARTISTS AND INVITEES

1. Artists and invitees will be responsible for the production of the content presented, exempting IMMERSPHERE from any responsibility for the content regarding copyright.
2. IMMERSPHERE will not cover transportation and lodging expenses of the artists.
3. IMMERSPHERE shall provide adequate space for the presentations as well as the technical requirements agreed between the coordination of the festival and the artist.

FINAL CONSIDERATIONS

1. IMMER may link in its advertising activities and in its own database, information about the film, without any limitation of time, territory, means of fixation and reproduction, and forms of dissemination, still images or moving images, combined or not with sounds of the events held and its participants, on websites, books and any other form of communication of the actions, existing or that may be created without any cost to the IMMER organization.
2. IMMER is not responsible for any late or missing materials pertaining to the festival.
3. The submitted works must meet the minimum technical specifications for data formats outlined above;
4. By submitting work(s) to IMMERSPHERE 2024 and signing the Entry Form, you agree to the above Terms and Conditions.
5. This will be a curated event and acceptance of your submission does not guarantee that your work will be shown at the festival.